COVID-19 Information and Preventive Measures(Tohoku University)

As the number of people affected by the new infectious disease, officially named COVID-19, continues to rise around the world, Tohoku University would like to remind all students and staff to be extra vigilant about their health, and to check the university's official websites (EnglishJapanese) and social media pages (FBTwitterLinkedin) regularly for important updates that might affect them.

Multilingual poster on COVID-19

International students at the Graduate School of Medicine cooperated with the multilingualization of COVID-19 posters, produced by the Association of Prevention of COVID-19 for Foreigners in Japan.

(1) Avoid Three Cs (3つの密を避けましょう)

(English) (Arabic) (Bengali) (Hungarian) (Malay) (Persian) (Russian) (Slovak) (Tagalog) (Thai) (Nepali) (Português) (Indonesian) (Myanmar) (Urdu) (Spanish) (Korean) (Vietnamese) (中文) (日本語)

(2) Stay Home, Save Lives (とどまって守ろう

(English) (Arabic) (Bengali) (Hungarian) (Malay) (Persian) (Russian) (Slovak) (Tagalog) (Thai) (Indonesian) (Spanish) (Urdu) (Vietnamese) (中文) (日本語)

(3) 10 Tips to reduce 80% of person-to-person contact (人との接触を8割減らす、10のポイント)

(English) (Arabic) (Hungarian) (Malay) (Persian) (Russian) (Slovak) (Tagalog) (Thai) (Nepali) (Indonesian) (Spanish) (Vietnamese) (Korean) (中文) (日本語)

How to report to University if you suspect having COVID-19

  • If you have the symptoms below, contact the Call centers as soon as possible, then report to the University via Report Form andEmail, regardless of whether it is a weekday, weekend, or holiday.
  • When visiting a medical facility, please call in advance and wear a mask as much as possible, and avoid using public transportation.

<Symptoms you should contact to call center>

■ Strong symptoms such as breathing difficulty, malaise, high fever, etc.
■ Symptoms of a cold or disorders of the sense of taste and smell
- Those who are vulnerable to serious symptoms (*1) and pregnant women → Take action as soon as possible
- Others (*2) → If the symptom lasts longer than 4 days, you must take action.

 (*1) Elderly people, people with an underlying disease such as diabetes, COPD or cardiac failure, people  on dialysis, smokers, people on immunosuppressive drugs or anti-cancer drugs, etc.
(*2) If you think it is a strong symptom, or if you have to keep taking antipyretic drugs, take action immediately.

For more information, please refer to the Tohoku University BCP Guide “If you feel unwell” 

If you match the cases below, report to the University via Report Form and Email to the section/offices in-charge, regardless of whether it is a weekday, weekend, or holiday.

<The case you need to report to University>

1. Those suspected of being infected
 (1) A person who is living together with a person infected with COVID-19 
 (2) A person who contacted the call center in Miyagi Prefecture or Sendai City and received directions.
 (3) A person who received medical treatment at a medical facility in accordance with the directions of the Call center
2. A person who is identified as a "Close contact"
3. PCR test takers

[Call centers]

  • Call center (Miyagi) : 022-211-3883/2882 (in Japanese).
  • Interpretation Support Hotline of the Sendai Multicultural Center (022) 224-1919 (9:00am-5:00pm).
  • Nationwide English Hotline(MHLW): 0120-565653 (9:00am -9:00pm)

[COVID-19 Report Form (School of Medicine, Graduate School of Medicine)]
*The contents of the report will be shared by the Task Force of the School of Medicine and the Graduate School of Medicine.

[Contacts in the Graduate School of Medicine]

For students: Email to Academic Affairs Sections
Undergraduate (Medicine)
Undergraduate (Health Sciences)

For faculty member/staff:Email to Research Security Management Office/International Exchange Office

[Flowchart of countermeasures against COVID-19 for those who are unwell (Graduate School of Medicine)]

File Download

Closing of Academic Affairs Division, Office of Medical Education, and International Exchange Office

Dear students

We announce that the closure of the offices of the Academic Affairs Division, the Center for Medical Education, and the International Exchange Office, which have been closed since Monday, April 13, 2020, is extended for the time being.
However, our administrative services are still working from home, etc. so, if you have any inquiries as to paperwork procedure, please contact us via email.  
Although the Tohoku University Code of Conduct (BCP) was lowered to Level 3 on Friday, May 18, students are still prohibited from entering the campus.
We will not accept documents at the submission box on the first floor of Building 1 of the School of Medicine for the time being except for the international students, so please submit documents by post or by internal mail (Gakunai-bin).
The section in charge will contact you individually for details of the required documents submission if need.

Monday, May 18, 2020

Dean, Graduate School of Medicine /School of Medicine
Nobuo Yaegashi

Notice of Issuance of Certificates for Current Students and Alumni

To current students and alumni

On May 18 (Friday), the Tohoku University Code of Conduct(BCP)was lowered to Level 3.
However, for the time being, we will continue to accept requests for the issuance of a certificate by post, so if you would like to obtain a certificate, please send a "Request form for a certificate" with a "return envelope (postage stamped)" to the office in charge by post. Please note that the submission box on the first floor of Building 1 of the School of Medicine is not available except for International Students.

Please note that the issuance of the certificate is expected to take longer than usual. We apologize for any inconvenience this may cause and thank you for your understanding and cooperation.

If you have any questions, please contact us by email as the office are still working from home, etc.

<Send to>

2-1 Seiryo-cho, Aoba-ku, Sendai-shi, Sendai 980-8575, Japan
Tohoku University School of Medicine, Graduate School of Medicine,
Student Support Section, Academic Affairs Division

Tohoku University School of Medicine, Graduate School of Medicine,
Student Support Section, Academic Affairs Division (certificates)

Monday, May 18, 2020

Dean, Graduate School of Medicine /School of Medicine
Nobuo Yaegashi

【Important】Way of conducting classes this semester and extension of course registration period

The way of conducting classes
As already announced, this semester's classes will be taught by distance learning using online and other methods, and the outline of each class will be made available through Google Classroom.
The deadline for registration has been extended from Thursday, May 7 to Thursday, May 14, so please check the outline materials and register by Thursday, May 14.
Those who have registered for the classes by the 14th will be registered as a student of the classes.

Classes will begin after the May holidays (Golden Week). The method of conducting classes differs from class to class, so please check the outline of the classes before taking them.
Please check the Google Classroom class codes for each course as below;

<Google Classroom Class Code List for Graduate School of Medicine
From the Groupware Graduate Student File Library or the following URL

For more information on Google Classroom, please refer to the "Google Classroom Manual (for students)" and learn how to use Google Classroom. If you do not know how to set up your PC or other equipment for the class, please contact IT Expert TA (ETA) by e-mail. When sending an e-mail, please include the name of the class you are unable to connect to and your major in the subject line, and your student ID number, your name and the details of your consultation in the text.

ETA Inquiry: (Please check the Groupware Graduate Student File Library)

Course Registration
The registration period for the first semester of the AY2020 is from April 8 (Wed.) to May 14 (Thu.). If you need to make any changes to your registration, please contact the Graduate Academic Affairs Section and re-register by the May 21 (Thu.).
(Please note that the registration period varies by graduate school, so please be careful if you wish to take classes from other graduate schools.)

Please check the Groupware Graduate Student File Library on how to course Registration.

How to access the Student Affairs Information System
Tohoku University Portal Site→Login→Student Affairs Information System

(Note) If you want to use the Student Academic Information System from off-campus, you need to set up SRP (Secure Reverse Proxy Authentication) on campus in advance.

(Reference URL)

May 1, 2020
Graduate Academic Affairs Section, Graduate School of Medicine

Financial Support for students

To All Students

Takizawa Hirotsugu
Executive Vice President for Education and Student Support

Due to the nationwide spread of the new coronavirus, I request all Tohoku University students to take following measures to protect the health and safety of all students and to limit the spread of the infection in the society.
It is very important for us to take responsible actions now so the society can go back to its normal state soon and students can lead a fulfilling student life. I expect to see responsible actions from all students who will soon be the leaders of the society.

[Important Measures]
1. Classes will be conducted online, so attend classes by watching them at home and refrain from unnecessary outings unless it is urgent.
2. Extracurricular activities and use of facilities for the activities are prohibited.
3. Refrain from traveling outside your area of residence, such as returning home.
4. Do not hold meetings or talk to people with food and drinks.
5. For part-time jobs, students are strongly urged not to engage in work that involves frequent contact with others, or working with others in a poorly ventilated space.

・Staff at restaurants and bars (including not only those serving customers but those working in kitchens, etc.)
・Instructor at a cram school (excluding those who conduct online classes and other activities remotely)
・Home tutor (excluding those who tutor their students remotely)

It is allowed to engage in jobs that are deemed necessary to maintain social life (such as working at convenience store, drugstores, etc.), as long as sufficient prevention measures for COVID-19 infection are taken.

Financial Support for Students
For those who are in need of financial support due to reduced income from part-time job, Tohoku University accepts consultation on postponement of tuition payment or change of tuition payment method. Also, there are some student scholarships and loans that become
available this April, so if students wish to apply for them, they can contact the office below.

[Contact for tuition payment and scholarship]

Financial Support Section
Student Support Division
Education and Student Support Department
Tohoku University

10 April, 2020


Graduate School Educational Affairs Section

・Tel: +81-22-717-8010
・E-mail:m-daigakuin* (exchange * to @)